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Report 7 - Access to Information Review Task Force
INFORMATION MANAGEMENT AND ACCESS TO INFORMATION - A VIEW INTO THE FUTURE
Appendix B: Definitions of Information Management
Australian Archives
Information management is the management of all forms of information using a common planning framework. The information may be derived from documents, records, publications and other information sources that exist in multiple physical and logical formats.
Ernst and Young, UK
Information management is concerned with obtaining the best possible value for money from an organization's information resources.
Office of Management and Budget, United States
Information Management means the planning, budgeting, manipulating, and controlling of information throughout its lifecycle. Information Resources management means the process of managing information resources to accomplish agency missions. The term encompasses both information itself and the related resources, such as personnel, equipment, funds, and information technology.
The On-line Dictionary of Computing refers to information management as:
The planning, budgeting, control and exploitation of the information resources in an organization. The term encompasses both the information itself and the related aspects such as personnel, finance, marketing, organization and technologies and systems. Information Managers are responsible for the coordination and integration of a wide range of information handling activities within the organization. These include the formulation of corporate information policy, design, evaluation and integration of effective information systems and services, the exploitation of IT for competitive advantage and the integration of internal and external information and data.
Treasury Board Secretariat of Canada
The coordinated management of an organization's information based resources, including its information holdings and investments in technology. (Chapter 1-1 of the Treasury Board's Information Management Policy volume, 1991 - "Strategic Direction for Government: Information Management")
US Department of the Interior, US Geological Survey Department
Information management is both a strategy, driven by customer needs,
and an infrastructure, shaped by technology, for handling and distributing
information. Information management crosses disciplinary and administrative
boundaries.
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John McDonald, Christine Ardern Christine Ardern is a Certified Records Manager and an independent information management consultant with over 25 years experience in the field of records and information management. Prior to opening her own consulting practice, Ms. Ardern was Manager of Archives and Records Management at CIBC where she was responsible for the archives corporate records management operations and coordinated the records centre and micrographics programs. She led a team of in-house information management consultants in addressing CIBC's information management requirements. Prior to joining CIBC, Ms. Ardern held similar positions at The Art Gallery of Ontario, The Salvation Army and The Toronto Harbour Commission. From 1992 - 1995 she was a member of the National Archives of Canada Advisory Board and is currently a member of the CGSB Electronic Information as Evidence Standard Committee. She is an instructor in the Continuing Education program at the University of Toronto's Faculty of Information Studies and is a Past President of ARMA International. John McDonald, an independent information management consultant, has over 25 years of experience in the field of information management. He is a former Director of the Office of Government Records at the National Archives where he was responsible for developing and issuing government-wide guidance on the management of records and information, especially in an electronic environment. From 1982-84 he was a member of the Task Force on Access to Information and
Privacy. He was the author of the Treasury Board's "Report on Information
Management in the Government of Canada, A Situation Analysis", published
in June, 2000, and he has contributed to numerous government-wide IM initiatives
including the development of the Government's Policy on the "Management of
Government Information Holdings". |
Appendix C: Resources
Accenture: Governments Closing Gap Between Political Rhetoric and eGovernment
Reality
http://www.accenture.com/xd/xd.asp?it=enWeb&xd=industries\government\gove_themes.xml
Australian Information Management Strategy
http://www.dca.gov.au/ogo/imsc/imscrept.htm
Demographic Study of the Computer Systems Administration (CS) Group;
IM/IT Executives and Equivalents
http://www.cio-dpi.gc.ca/oro-bgc/community/demographics/1999rpt/annrpt02_e.asp
The Europe Union On-Line
http://www.Europa.eu.int
The European Commission: Access to Internal Documents On-Line
http://europa.eu.int/comm/secretariat_general/sgc/acc_doc/en/index.htm#1
The National Literary Secretariat
http://www.nald.ca/nls/ials/introduc.htm
The Office of the Information Commissioner Web-site
http://infoweb.magi.com/~accessca/oic.html#1
The U.K. Public Record Office,
http://www.pro.gov.uk
The United States Government Web Site
http://www.firstgov.gov
Treasury Board Secretariat: CIO Initiatives
http://www.cio-dpi.gc.ca/oro-bgc/index_e.asp
The Speech From the Throne, 1999
http://www.pco-bcp.gc.ca/throne99/throne1999_e.htm
Trends Shaping the Digital Economy
http://www.trendsreport.net/information/3.html
Appendix D: Interviewees
Donna Achimov, Director General, Public Access Programs, Public Works
and Government Services
Gisele Crawford, Records Manager, City of Edmonton
Sue Kessler, Director of Information Management and Privacy, Information Management and Privacy Branch, Government of Alberta
Simon Labrie, Director General, Information Management Branch, Justice Canada
Ian Sinclair, Director, Information Policy, Treasury Board of Canada, Secretariat
Niall Sinclair, Director, Information Management, Treasury Board of Canada, Secretariat
Ian E Wilson, National Archivist, National Archives of Canada
Appendix E: Endnotes
1"The Canadian Health Network (CHN) is a
national internet-based health information service providing access to
information on major health topics and population groups and links to
over10,000 Internet based resources. CHN comprises more than 700 non-profit
organizations across Canada, including Health Canada, other federal departments,
provincial and territorial governments, as well as community-based organizations,
libraries and universities."
2 Information Management in the Government of Canada - A Situation Analysis, prepared for The Chief Information Officer, Treasury Board Secretariat and The National Archivist, June, 2000
3 (CENSA) is an international industry association, focused on driving the state of the art for electronic record keeping systems and collaborative technologies wherever they are used.
4 E-Government: What Are Citizens Really Looking
For? Andrea Di Maio, The Gartner Group,
24 May 2001. http://www4.gartner.com
5 At the Dawn of e-Government: The Citizen as Customer, Deloitte and Touche, New York, 2000 http://www.dttus.com/pub/ggovt/gegovt.htm
6 Governments Closing Gap Between Political Rhetoric
and eGovernment Reality, Accenture, April 2001
http://www.accenture.com/xd/xd.asp?it=enWeb&xd=industries\government\gove_themes.xml
7 Lord Chancellor's Code on the Management of
Records under Freedom of Information, Great Britain
http://www.pro.gov.uk/recordsmanagement/FreedomofInformationdefault.htm
8 Modernising Government, Presented to Parliament
by the Prime Minister and the Minister for the Cabinet Office by Command
of Her Majesty. March 1999.
http://www.official-documents.co.uk/document/cm43/4310/4310-05.htm
9 Model Action Plan for Developing Records Management
Compliant with the Lord Chancellor's Code of Practice, under Section 46
of the Freedom of Information Act, 2000.
http://www.pro.gov.uk/recordsmanagement/access/default.htm
10 Management of Government Information as a National Strategic Resource, Commonwealth of Australia, http://www.dca.gov.au/ogo/imsc/imscrept.htm
11 The European Commission: Access to Internal
Documents On-Line
http://europa.eu.int/comm/secretariat_general/sgc/acc_doc/en/index.htm#1
12 The Speech From the Throne, 1999:
http://www.pco-bcp.gc.ca/throne99/throne1999_e.htm
13 Learning, Working & Playing in the Digital
Age, John Seely Brown, 1999 Conference on Higher Education of the American
Association for Higher Education, Washington, DC.
http://serendip.brynmawr.edu/sci_edu/seelybrown/
14 The Act, which came into effect in January 2001, extends protection of personal privacy to the Canadian private sector.
15 The National Literacy Secretariat, Canada, http://www.nald.ca/nls/ials/introduc.htm
16 The Office of the Information Commissioner
Annual Report, 2000-2001, Government of Canada
http://www.infocom.gc.ca/reports/2000-2001-e.asp
17 Demographic Study of the Computer Systems
Administration (CS) Group; IM/IT Executives and Equivalents:
http://www.cio-dpi.gc.ca/oro-bgc/community/demographics/1999rpt/annrpt02_e.asp
