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Access to Information Review Task Force





 

Report 15 - Access to Information Review Task Force

THE MEANING OF "PUBLISHED" FOR PURPOSES OF THE ACCESS TO INFORMATION ACT

ABOUT THE AUTHOR

Christine Ardern

Christine Ardern is a Certified Records Manager and an independent information management consultant with over 25 years experience in the field of records and information management. Prior to opening her own consulting practice, Ms. Ardern was Manager of Archives and Records Management at CIBC where she was responsible for the archives corporate records management operations and coordinated the records centre and micrographics programs. She led a team of in-house information management consultants in addressing CIBC's information management requirements.

Prior to joining CIBC, Ms. Ardern held similar positions at The Art Gallery of Ontario, The Salvation Army and The Toronto Harbour Commission. From 1992 - 1995 she was a member of the National Archives of Canada Advisory Board and is currently a member of the CGSB Electronic Information as Evidence Standard Committee. She is an instructor in the Continuing Education program at the University of Toronto's Faculty of Information Studies and is a Past President of ARMA International.

 

Appendix "B"

Existing Policies and Guidelines Related to Government Publishing and Publications

An Approach to Managing Internet and Intranet Information for Long Term Access and Accountability
http://www.imforumgi.gc.ca

The Department of Justice
Consolidated Statutes and Legislation
http://laws.justice.gc.ca/en/index.html

The Government of Canada Common Services Policy
http://www.tbs-sct.gc.ca/pubs_pol/dcgpubs/tb_93/csp1-2e.html

The Government Communications Policy
http://www.tbs-sct.gc.ca/pubs_pol/sipubs/comm/comm1e.html#appa

The Government of Canada Internet Guide
http://canada.gc.ca/programs/guide/0_1e.html

Planning Information Products: Effective, No-frills Publishing Practices
http://www.tbs-sct.gc.ca/Pubs_pol/ciopubs/TB_CP/nofrills_e.html

What is Crown copyright?
http://publications.pwgsc.gc.ca/copyright/crownis-e.html

What is the Weekly Checklist?
http://dsp-psd.pwgsc.gc.ca/dsp-psd/Checklist/about-e.html

 

Appendix "C"

Research Sources and References

Glossaries

American Library Association Glossary of Terms

Harrods Librarian's Glossary

International Organization for Standardization
ISO/NISO standard terminology
http://www.niso.org/sc4glm2r.html

International Federation of Library Associations
ISBD (ER) International Standard Bibliographic Description for Electronic Resources
http://ifla.org/VII/s13/pubs/isbd3.htm#18

The Legislative Framework

Australia

Attorney General's Office: Freedom of Information Act
http://www.law.gov.au/foi/Welcome.html

Australian Copyright Act, 1968
http://www.wcsu.ctstateu.edu/library/odlis.html#work

Australian Guidelines on Electronic Publishing
http://www.dofa.gov.au/ausinfo/guidelines/

New Zealand

New Zealand Privacy Act Review 1998
http://www.privacy.org.nz/search.html

United Kingdom

Data Protection and Freedom of Information
Introduction to the FOI Act 2000
http://wood.ccta.gov.uk/dpr/foi.nsf

Research Reports and Studies

Accessing Canadian Federal Information: a Depository Program for the Twenty-First Century? Bruno Gnassi
65th IFLA Council and General Conference Bangkok, Thailand, 1999
http://www.ifla.org/IV/ifla65/papers/122-083e.htm

B.C. Government
Ministry of Finance and Corporate Relations
General Management Operating Policy
http://www.fin.gov.bc.ca/ocg/fmb/manuals/gmop/gloss.html

British Library
Report of the Working Party on Legal Deposit
http://www.bl.uk/information/legal-depositgrp.html

Federation of European Publishers
The Use of Digitised Copyright Works in Libraries
http://www.publishers.org.uk/Public.nsf/HTML/homepage_f.html

Key Issues in Australian Electronic Publishing http://www.adfa.oz.au/EPub/key/Technical.html

National Strategy for Provision of Access to Australian Electronic Publications: A National Library of Australia Position Paper
http://www.nla.gov.au/flin/submissi/ausepub.html

National Library of Canada, Electronic Collections Coordinating Group, Networked Electronic Publications Policy and Guidelines, October 1998.
http://www.nlc-bnc.ca/9/8/index-e.html

Position Paper on the Role of Canadian Government Publishing and the Depository Services Program, Ottawa, 1999
http://dsp-psd.pwgsc.gc.ca/Rapports/CAC/position-e.html#AUTHORITIES

UNESCO
The Legal Deposit of Electronic Publications
http://www.unesco.org/webworld/memory/legaldep.htm#Terminologyusedinlegislati

United States of America

Federal Depository Library Program

United States Code: Title 44 Section 19

Sec. 1901. Definition of Government publication

http://www.access.gpo.gov/su_docs/fdlp/pubs/ecplan.html#16

United States of America
Library of Congress: Register of Copyrights
http://www.loc.gov/copyright/circs/circ07d.html

U.S. National Commission on Libraries and Information Science
A Comprehensive Assessment of Public Information Dissemination, Final Report, Volume 2: Legislative and Regulatory Proposals (appendices 11 & 12, March 27, 2001.
http://www.nclis.gov/govt/assess/assess.vol2.pdf

 

Appendix "D"

Details For The Definition

In the context of the Access to Information Act "published material" includes government information products in any format which are:

  • Created and edited by or on behalf of a government institution;
  • Intended for distribution, dissemination or sale to the public.

The publishing process implies that the government information product has been:

  • Commissioned/selected;
  • Edited/reviewed/approved;
  • Catalogued;
  • Disseminated/distributed;
  • Marketed;
  • Made available and accessible to the general public.

The format may include but not be limited to:

  • Books;
  • Periodicals;
  • Brochures;
  • Microforms;
  • CD-ROM;
  • Audio and videotapes;
  • Machine-readable format;
  • Government web-sites;
  • Other media as may become available in the future.

Making available and accessible implies that the government information product is:

  • Available at no cost or for sale at a reasonable price;

Accessible to the public (easily obtainable either physically or electronically);

Listed on the Weekly Checklist issued under the Depository Services Program or through a departmental public access catalogue; and

Made available through the Depository Services Program, the National Library and other approved government delivery channels.

Copies on all formats should be deposited with the National Library for long-term access and availability.

 

 

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Last Updated: 2001-11-10
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